职位诱惑：“五险一金，额外商业医疗保险，工作环境舒适”
职位描述
This position provides administrative support to Partners of the company. Manage communications and logistics support with senior management leaders in China, also with Global visitors. The incumbent shall maintain, track and follow up on management initiatives so as to ensure decisions made by leadership team are executed as planned and take the lead of any projects as assigned.
Responsibilities:
1. Manage office/company related documents through a well-established control process
2. Supports the activities and initiatives of the Partners by actively tracking and facilitating the implementation of decisions made by the leadership team through coordination direct participation and logistics support as necessary.
3. Plans, arranges and coordinates specific meetings, occasions, operations, meetings, presentations, conferences, celebration events or other group activities. Coordinates the planning and establishes the goals and objectives for conferences, meetings and/or events with respect to meeting budgets, speakers, facilities, technology, equipment, logistical requirements, and other related issues.
4. Manages the work calendar of the Partners and prioritizes meetings. Scope covers schedule of meetings, booking of conference rooms and equipment (where applicable).
5. Provides secretarial, administrative and travel support to the Partners. This includes bookings of domestic and overseas flights, preparing travel visas/entry permits, bookings of hotels. As for the administrative support, incumbent is expected to answer enquiries where knowledgeable or redirect enquiries to other appropriate resource persons.
6. Writes/revises communication materials. Researches, assembles and disseminates organization-related materials and documentation as required. Handles/processes confidential correspondence, reports and preparatory materials.
7. Keep other team members informed of issues via email, voicemail. Though not a team leader or manager, keep other administrative assistants in the loop when issues arise within the organization. Take the lead in informing others if it benefits the division, and knowing when not to inform others due to confidentiality, timing, sensitivity, etc.
Responsibilities:
1. Manage office/company related documents through a well-established control process
2. Supports the activities and initiatives of the Partners by actively tracking and facilitating the implementation of decisions made by the leadership team through coordination direct participation and logistics support as necessary.
3. Plans, arranges and coordinates specific meetings, occasions, operations, meetings, presentations, conferences, celebration events or other group activities. Coordinates the planning and establishes the goals and objectives for conferences, meetings and/or events with respect to meeting budgets, speakers, facilities, technology, equipment, logistical requirements, and other related issues.
4. Manages the work calendar of the Partners and prioritizes meetings. Scope covers schedule of meetings, booking of conference rooms and equipment (where applicable).
5. Provides secretarial, administrative and travel support to the Partners. This includes bookings of domestic and overseas flights, preparing travel visas/entry permits, bookings of hotels. As for the administrative support, incumbent is expected to answer enquiries where knowledgeable or redirect enquiries to other appropriate resource persons.
6. Writes/revises communication materials. Researches, assembles and disseminates organization-related materials and documentation as required. Handles/processes confidential correspondence, reports and preparatory materials.
7. Keep other team members informed of issues via email, voicemail. Though not a team leader or manager, keep other administrative assistants in the loop when issues arise within the organization. Take the lead in informing others if it benefits the division, and knowing when not to inform others due to confidentiality, timing, sensitivity, etc.
任职要求
Requirements:
1. Bachelor degree in Business/English or other relevant majors;
2. Minimum 10 years of experience with at least 7 years in a managerial capacity in
multinational Companies operating in China.
3. Office management and support senior manager experience is a plus.
Skills
-- Strong communication skills including written and spoken English and Chinese
-- Strong interpersonal skills
-- Strong negotiation and coordination skills
-- Good English capability in both oral and writing
-- Strong organizational skills, time management, financial and clerical skills.
-- High proficiency in Microsoft applications including Outlook, Word, PowerPoint, and Excel.
Qualities
-- Integrity – act with integrity and in accordance with company ethics. Ability to confront behavior not consistent with company values. Honors commitments.
-- Problem solving -demonstrated ability to analyze issues and provide solutions
-- Good execution-execute office management according to related policies
-- Good people skills-communicate effectively with government officials on related license/permit issues
-- Good Leadership-coordinate with cross functional teams and work effective with related government agencies
-- A self-starter; able to function independently, willing to learn new applications and multi-task in a fast-paced environment.
1. Bachelor degree in Business/English or other relevant majors;
2. Minimum 10 years of experience with at least 7 years in a managerial capacity in
multinational Companies operating in China.
3. Office management and support senior manager experience is a plus.
Skills
-- Strong communication skills including written and spoken English and Chinese
-- Strong interpersonal skills
-- Strong negotiation and coordination skills
-- Good English capability in both oral and writing
-- Strong organizational skills, time management, financial and clerical skills.
-- High proficiency in Microsoft applications including Outlook, Word, PowerPoint, and Excel.
Qualities
-- Integrity – act with integrity and in accordance with company ethics. Ability to confront behavior not consistent with company values. Honors commitments.
-- Problem solving -demonstrated ability to analyze issues and provide solutions
-- Good execution-execute office management according to related policies
-- Good people skills-communicate effectively with government officials on related license/permit issues
-- Good Leadership-coordinate with cross functional teams and work effective with related government agencies
-- A self-starter; able to function independently, willing to learn new applications and multi-task in a fast-paced environment.
